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Large gatherings in public property typically requires permits. Festivals, parades concerts, marathons - It depends on location and event specifics.
Event producers are responsible for obtaining all required event permits. Some events may require multiple permits including those from jurisdictions outside the City of New Rochelle (i.e. Health Department for food, SLA for alcohol, Coast Guard for fireworks, etc.)
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FOR NEW EVENTS
Your Special Event Permit Request Form is due no later than three months prior to the proposed event for Tier 3 events, and no later than 6 months prior for Tiers 2 and 1. If your event involves street closures and/or traffic restriction, your permit request form should be submitted to the event coordinator at least 4 months in advance from the proposed event date.
FOR RECURRING EVENTS
Annual events must be submitted by December 31 of the year preceding the coming event year. These events will be reviewed in January by the Special Events Review Committee for success and compliance. PRIOR PERMITTING DOES NOT GUARANTEE EVENT APPROVAL. Producers of a recurring event should fill out a Special Event Application Form and include any changes or new details
Permit fees can vary widely depending on factors such as event size, duration, location, and additional City services required.
Once you submit your request form, anticipate receiving a response from your event coordinator within approximately three weeks.
Please contact your Event Coordinator for scope of changes, you may need to seek approval or amend your permit application.
If an event organizer is unable to hold or conduct the proposed event because of inclement weather or due to some other cause not within the event organizer’s control, and the event organizer may submit a written request for change of date or cancellation to the Special Events Coordinator. The Special Events Coordinator may authorize a change in date if the proposed date is available.
Please note: The Special Events Coordinator may revoke a permit at any time, if it is determined that as a result of inclement weather, conduct of an event would unreasonably damage city property for which it is proposed. It can also be revoked if it is determined that any provision/ condition of the permit has not been met or is being violated, or if a person responsible for the promotion or conduct of the event was not shown on the application.
The City is currently working on a local vendor directory that will be a good resource for you when planning your event!
The Special Events Coordinator may deny an application for a special event permit if:
1) The application supplies false or misleading information; the applicant fails to complete the application or to supply other required information or documents; or the application declares or shows an unwillingness or inability to comply with reasonable terms or conditions contained in the proposed permit;
2) The time necessary to plan, process, and permit the event is insufficient based on the size, scope, complexity, location, or history of the event, and the resources available to the City;
3) The proposed event is proximate to another previously permitted or previously scheduled event, so that the combined impacts and required public services exceed what the City, after reasonable efforts have been made to accommodate both events, can reasonably provide; or the proposed event would interfere with construction or maintenance work in the immediate vicinity; or
4) The proposed event would unreasonably disrupt the orderly or safe circulation of traffic; would present an unreasonable danger to the health or safety, or present an unreasonable risk of injury to the public, the participants, or City employees; or would present an unreasonable risk of damage to property.
5) If Permit Request form is incomplete